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Security Information |
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Sarbanes-Oxley: A Cross-Industry Email Compliance Challenge
Is your enterprise following the rules? The bulk of financial information in many companies is created, stored and transmitted electronically, maintained by IT and controlled via information integrity procedures and practices. For these reasons, compliance with federal requirements such as the Sarbanes-Oxley Act (SOX) is heavily dependent on IT. Companies that must comply with SOX are U.S. public companies, foreign filers in U.S. markets and privately held companies with public debt. Ultimately, the corporate CEO and CFO are accountable for SOX compliance, and they will depend on company finance operations and IT to provide critical support when as they report on the effectiveness of internal control over financial reporting. Sound practices include corporate-wide information security policies and enforced implementation of those policies for employees at all levels. Information security policies should govern network security, access controls, authentication, encryption, logging, monitoring and alerting, pre-planned coordinated incident response, and forensics. These components allow for information integrity and data retention, while enabling IT audits and business continuity. Complying with Sarbanes-Oxley The changes required to ensure SOX compliance reach across nearly all areas of a corporation. In fact, Gartner Research went so far as to call the Act "the most sweeping legislation to affect publicly traded companies since the reforms during the Great Depression." Since the bulk of information in most companies is created, stored, transmitted and maintained electronically, one could logically conclude that IT shoulders the lion's share of the responsibility for SOX compliance. Enterprise IT departments are responsible for ensuring that corporate-wide information security policies are in place for employees at all levels. Information security policies should govern: * Network security These components enable information integrity and data retention, while enabling IT audits and business continuity. In order to comply with Sarbanes-Oxley, companies must be able to show conclusively that: * They have reviewed quarterly and annual financial reports; Sarbanes-Oxley Section 404 Section 404 regulates enforcement of internal controls, requiring management to show that it has established an effective internal control structure and procedures for accurate and complete financial reporting. In addition, the company must produce documented evidence of an annual assessment of the internal control structure's effectiveness, validated by a registered public accounting firm. By instituting effective email controls, organizations are not only ensuring compliance with Sarbanes-Oxley Section 404; they are also taking a giant step in the right direction with regards to overall email security. Effective Email Controls Email has evolved into a business-critical application unlike any other. Unfortunately, it is also one of the most exposed areas of a technology infrastructure. Enterprises must install a solution that actively enforces policy, stops offending mail both inbound and outbound and halts threats before internal controls are compromised, as opposed to passively noting violations as they occur. An effective email security solution must address all aspects of controlling access to electronically stored company financial information. This includes access during transport as well as access to static information resident at the company or on a remote site or machine. Given the wide functionality of email, as well as the broad spectrum of threats that face email systems, ensuring appropriate information access control for all of these points requires: * A capable policy enforcement mechanism to set rules in accordance with each company's systems of internal controls; * Encryption capabilities to ensure privacy and confidentiality through secure and authenticated transport and delivery of email messages; * Secure remote access to enable remote access for authorized users while preventing access from unauthorized users; * Anti-spam and anti-phishing technology to prevent malicious code from entering a machine and to prevent private information from being provided to unauthorized parties In conclusion, complying with Sarbanes-Oxley puts a heavy burden on an organization's IT department to implement and enforce policies set up by corporate governance boards. In order to make sure the company's email system complies with Sarbanes-Oxley, IT managers must be able to document steps they have taken to address Section 404 of the code. CipherTrust manufactures a secure email gateway appliance that can help organizations comply with Sarbanes-Oxley. To learn more about it, please visit www.ciphertrust.com/solutions/compliance_SOX.php and read our articles and white paper on the subject of SOX compliance. Dr. Paul Judge is a noted scholar and entrepreneur. He is Chief Technology Officer at CipherTrust, the industry's largest provider of enterprise email security and anti spam solutions. Learn what you need to know to comply with Sarbanes-Oxley regulations by visiting http://www.ciphertrust.com/solutions/compliance_SOX.php today.
MORE RESOURCES: Waltz and staff used Gmail for government communications, officials say The Washington Post Blocking 7-Eleven deal on security grounds would hurt Japan's image, head of state-backed fund says Reuters Adva Network Security leads DE-QOR project to demo modular, high-performance QKD encryption Morningstar Fight at maximum security unit precedes tour by state’s prison work group - South Dakota Searchlight Fight at maximum security unit precedes tour by state’s prison work group South Dakota Searchlight Another security layer: BCSC proposes adding high school school security officers, and a school resource officer The Republic News EU analysis highlights space capabilities, lists scenarios for space security by 2050 Industrial Cyber Musk Again Misleads on Social Security Fraud The New York Times White House suggests national security adviser Mike Waltz received work-related emails on his personal Gmail account New York Post Alaska Capitol will get airport-style security checkpoint, legislative panel orders Anchorage Daily News Security Briefs The Rider News Armenia refuses to finance Russian-led CSTO security alliance budget The Kyiv Independent Fortress Government Solutions receives impact Level 6 security accreditation from US Navy Industrial Cyber Forget Signal. National Security Adviser Waltz now accused of using Gmail for work - theregister.com Restaurant owner hires security guards after quadruple shooting; residents wonder if it is enough WBAL-TV Native Community Protests MPLS Security Company Who Beat, Maced, and Cuffed Indigenous Man Unicorn Riot Mobile police installing new security cameras at city parks, following shootout at Langan Park fox10tv.com Lawmatics Achieves SOC 2 & HIPAA Compliance, Reinforcing Commitment to Data Security and Privacy LawSites Your smart home may not be as secure as you think Help Net Security Leaders Describe Host of Threats to Homeland, Steps to Mitigate Them U.S. Department of Defense (.gov) MPD: Driver of security truck issued several traffic citations after hitting pedestrian along S. Parkway East Action News 5 Mike Waltz Faces Another Embarrassing Data Security Failure The Daily Beast Balancing data protection and clinical usability in healthcare Help Net Security SCOTUS examines court’s role in national security Courthouse News Service Pasadena school security officer accused of duct-taping 11-year-old girl's mouth shut for 'talking too much' ABC7 Los Angeles Breaking the Cone of Silence: The Jigsaw Puzzle of Operational Security Security Clearance Jobs City to receive $94K in Homeland Security grant funding Oil City News Women in Security: Tia Eskandari, Senior Director, Allied Universal Security Sales & Integration Security officer made Pasadena middle schooler duct-tape her own mouth shut, father says Los Angeles Times Value per Security Business Wire Pasadena school security guard fired after allegations she forced student to duct tape mouth Pasadena Star News Could drones replace school security guards? FOX 7 Austin ReliaQuest Closes $500M Round to Boost Agentic AI Security BankInfoSecurity Northwest Dallas security guard fatally shoots man outside motel FOX 4 News Dallas-Fort Worth "Credible Threat" to 2025 Chincoteague Pony Swim Prompts New Security Policies Chesapeake Bay Magazine Oracle plays coy on reported Cloud, Health security breaches theregister.com South Korea’s acting president urges calm, tighter security ahead of impeachment ruling The Mighty 790 KFGO BitLyft Gives Back to the Information Security Community GlobeNewswire Akron-Canton Airport has new security measure: K9 Luna Cleveland 19 News Israel’s National Security Council Warns of Increased Threats to Jews Abroad Ahead of Passover Algemeiner.com Winnetka hires private security to patrol village NBC 5 Chicago Commission presents a European internal security strategy European Commission Remarks at a UN Security Council Briefing on the Democratic Republic of the Congo United States Mission to the United Nations (.gov) Hazleton Anesthesia Services warns of security breach Hazleton Standard Speaker |
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